10 Easy Steps to Successful Time Management – How to keep your School/Work/Home Life in Harmony

Sometimes it feels like life is a juggling act.  Juggling school and work.  Juggling play dates and cleaning.  Juggling parenting and being a spouse.  Juggling life.

How do we find peace in the chaos? Simple. Time management.

Time management is not a complex theory of life, as some may think.  Time management taking (or not taking) simple steps to make life easier. The continuous use of these simple steps will make you more productive at school, work, and life with an added benefit of decreased stress.

Here are the 10 steps of time management my family uses:

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1)      Allow time for planning and Make a List: Planning can often seem like a waste of time.  But, this small step at the beginning can save you tons of time at the end of a project.  We set a tentative plan for the month/week and modify as our needs change.  Life happens, plans change.  Planning ultimately allows for flexibility. We also use this planning time to make lists.  We love to check things off.  It gives a simple sense of accomplishment and keeps us motivated to move forward when things get complicated.  

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2)      Keep work with you: I don’t know about you, but I always seem to find downtime in my day.  Whether it be while driving or walking to an appointment, or waiting in line, or waiting for a doctor show to a scheduled appointment, I wait. Waiting is a part of life. Knowing how to use this downtime efficiently can be a huge advantage.  We have a choice. We can either scroll through a social media page or we can practice a new language or worksheet, or read a required book, or practice and review your notes for the day (study habits will be in the next blog).

3)      Be Realistic and Flexible: It is really easy to over commit.  We have to be realistic with our strengths and weakness.  We have to be honest with how long something is likely to take us.  Just as important, we have to be flexible.  Some of the most highly effective people have a “bumper” set in every schedule.  Do not schedule activities back to back.  Include a “bumper” of time to account for meetings/classes going long, traffic, accidents, forgetting your homework/assignment, and needing to head back to the house.  This will ensure you have flexibility without encroaching on others’ time.

4)      It’s OK to say NO: This took me a really long time to learn.  If I am honest, I still struggle with this. It is OK to say, “No.”  You do not have to agree to do everything everyone wants you to you.  You are only human.  Knowing your limits (time, personality, requirements for sleep), are all essential to creating quality products and lasting relationships.  If you do decline, just make sure to do it with grace, and perhaps a referral.  I like to decline with a “Thank you, but not at this time.  Perhaps you can consider So-and-so.  I think they would be very interested,” or “Thank you, but not at this time.  I would be happy to donate my time to next month’s fundraiser/money to the event/set up the flowers to be delivered/etc.”  This simple referral allows the other party to feel heard, valued, and perhaps come back to you for help at another more appropriate time.

5)      Find your productive time: I once watched an episode of Brothers and Sisters, where a political character stated, “I have done more by 8:00 am than most people do in a day.” This really stuck with me; so much so, I changed my entire schedule.  I am more productive in the wee hours of the morning than I am from noon to five.  So, I ensure my workday reflects that productive time.  I learned in grad school no one bothers me between the hours of midnight and seven in the morning.  So, I set up my focus hours then.  As a mom, I do not stay up all night but know I ensure I am at my computer no later than 6:00 am to start work.  Before work is prayer, meditation.  After work, I help with school, and then we do a workout, field trip, or fun activity to wind down for the day.

6)      Create a dedicated work/school schedule: Schedules are so important.  They help keep you organized and ensure you have set time aside to complete the required activities.  Knowing when you are required to work/school (and the prep time for each), helps to ensure you are not double booking, over-scheduling, or ignoring (for those procrastinators) an important task.  The trick is to keep the schedule flexible as needed, but it should be used in the majority of situations.

7)      Budget your time: Budget your time like you would budget your finances.  Track where you are spending time and where you are not using the time to your advantage. This will help you prioritize when is productive, what needs more focus, and where you can rearrange to have more productivity. B a clock-watcher.  If you know what time it is, you have a better grasp of your time throughout the day.

8)      Exercise to clear your mind: Physical movement is so important to both production and retention. Study after study shows a connection between physical exercise and productivity at work.  Some companies are even paying their employees to work out as it increases productivity, decreases stress, improves social connections, and oh, makes us healthier.  For students, exercising after learning a task has been shown to improve memory and retention. So, burn some calories, get stronger, and strengthen your brain and production all in one thirty-minute workout.

9)      Don’t get sidetracked: Distraction is the key to failure. My son is the king of distraction.  I can ask him to put the dishes aware and all of a sudden, I have a robot in my kitchen.  The trick to time management is not to get distracted.  We teach this to my son by using a HIIT timer.  He attaches this to his belt loop and every time it beeps it reminds him a) to be on task and b) that the allotted time to complete the task is diminishing.  To introduce this, we started it as a game.  Now, he uses it for everything from a work out to clean his room.   At work, I use the 25 minute rule. I work on a project without distraction (no emails, texts, or calls) and then can take a break between my next 25 minutes and catch up on all those things.

10)   Get a good night’s sleep: I love sleep. Good sleep.  The body was designed to do some of the most intensive work while we sleep.  Our bodies rebuild and process the day while we sleep.  Sleep is essential to process and retention, but also, for us to have the energy to complete another crazy busy day.  Sleep helps us learn, strengthen our memory, increases our creativity and insight.  Sleep does so much!   (learn more, strengthen memory, increase creativity and insight)

Now that you have some tips, take this quiz on where you are in time management to know where you might want to focus your attention in the future. Create your time-use log. Do it for at least 24 hours. The longer you do it, the more you’ll see where you lose/waste time. 

10 Goal Setting Steps to Success

“If you don’t know where you are going, you will probably end up somewhere else.”

Lawrence J. Peter
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There is something about the cooler weather and beauty of the leaves turning colors that bring a refreshing change in perspective. Nature is discarding the old to make way for the new.  There is a fresh beginning in the atmosphere as school starts across the country and fresh excitement builds.

Starting a school year is a great time to re-evaluate your goals.  Remember those New Year Resolutions?  If you haven’t checked in on them yet, now is a great time.  Never made a resolution?  Now is a great time to set some realistic goals.  This is a great time for students and parents alike to set up goals for the year.   This is a great time to set up a vision.

Where do you start?  How do you set goals that will make a lasting impact? Should they be long term or short term? 

Let’s demystify the practice of great goal setting.  Here are 9 simple steps to goal setting and achievement.

Why the secret to success is setting the right goals | John Doerr

1.      Evaluate/Discover Your Why: Goals, by nature, are to help you become a better person, better at something.  They are a progression toward success.  Before setting a goal, it is essential you discover your strengths and weakness.  What are you good at?  What are you not good at?  What skills do you have?  What skills do you need?  What are your fears?  Weaknesses? Passions? Values? Knowing where you are starting from is essential to know how to get where you are going.

Don’t Be Afraid to Fail Big, To Dream Big – Denzel Washington | Goalcast

2.      Dream Big: Life is short.  What is the point of goals if we are not dreaming big!  Some questions to ask might be if today was your last day, what three things would you like to do? What legacy do you want to leave behind?  Why is that important? What does success look like in 3 months? 12 months? 5 years? Make a mission statement.  Have a word to ground you this year. Put that mission statement and word in a place you see it daily.  I use my planner and have the mission statement and word as my wallpaper on devices.

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3.      Triplets: Setting goals takes utilizing little action steps.  I use the triplet technique.  What three things will I do every morning and every evening?  What three ways will I connect with my family and friends?  What three things will I avoid? What three ways will I reward myself for success?

Everything About Vision Boards – How to Create and Use a Vision Board

4.      Vision Board: I love a good vision board!  I also, love one that is easily changeable.  A good vision board should show the END GOAL.  This will serve as motivation on those days you have no energy or desire to put in the work.  Those days will come. I use magazines, art, leaders, and celebrities I would want to immolate, and quotes on mine.  I have a financial advisor that had a voided check written out to him in the amount of $1,000,000.00 on his board with a glamourous house.  I have a friend who wanted to go to Harvard.  Her board had a picture of the school and the campus colors.  Once you have a board, put it where you will see it all the time.  My son has his in his room.  I keep mine in my planner (so I can see it no mater where I am).

SMART Goals – Quick Overview

5.      Set some realistic goals: Often I am asked if a student for school should focus only on academic goals.  I say no.  A student is a person; a person should focus on all aspects of their life when goal setting.  When setting goals, consider setting personal goals, family/friend goals, and academic/professional goals.  Each goal needs to be clear.  Have a purpose behind the goal.  The reason for doing something is essential to motivation to succeed.  Set the action steps up right then.  Set target dates to achieve.   I like to start with three goals in each category for the year.

Target dates are flexible, but help give a deadline to work toward.  These should be specific.  The key to goal setting success is specificity and motivation.  The more specific the goal, action steps, and target date are, the more likely you are to succeed.

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6.      Monthly focus/Action Steps:  Each month, I choose a new word to focus on that supports my yearly word.  I start the month looking at what I need to do more of and what I need to less of.  This helps me set my monthly smaller goals in each category (personal, family/friends, and professional/academic.   I also use this time to break each goal down into tangible smaller action steps I can reach in a month. 

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7.      Track Progress: It is easy to get discouraged when you do not see progress.  Good progress is slow progress.  Those who follow me, know I love tracking progress in all aspects of life. I bring this same practice into my goal setting.  Each month, I use the Habit Tracker for each goal I have.  This lets me know which days of the month, how often I am succeeding, and how often I am not succeeding at my goals.  This is a quick look at where I have succeeded and failed. I use this simple document (free download below). Each goal gets its own monthly tracking grid.

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8.      Reflect and Review: Achieving goals is a process.  We learn through reflection and review.  Without evaluating where we have been and where we are, there is no way to achieve accomplishing what we set out to do.  Weekly, my family reflects on what we are grateful for.  Life is hard and failure is a part of the process.  But focusing on this can be debilitating in a number of areas.  Finding one to five things a week you are grateful for, helps change that process.  Each month, we look at the top 5 things we accomplished.  Then we look at where we failed to make progress (or flat-out failed).  The Habit Tracker helps us evaluate.  But, we also discuss how we are feeling about our progress and WHY we failed or succeeded. I know I am pushing knowing the why, but reasons we do things helps us understand our success and failures. 

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9.       Revise: Reviewing and reflecting on goals is not helpful if you do not take action on what you learned.  Use this time to re-evaluate and revise your goals.  Life moves at a fast pace.  What may have seemed doable a month ago, may not be impossible in that time frame.  You may need to move your action dates.  Or maybe, you realize a goal is not for you.  This is the time to see what needs to change in your goals, your life, and action to make success a reality.

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10.       Reward: I love rewards!  I am a firm believer in rewarding yourself for achieving the difficult.  Knowing there is a reward at the end of the line, is great motivation to keep moving when things get hard.  Sometimes it is a simple matter of making a deal with yourself. When a goal is achieved, or a significant milestone, reward yourself.  Lost weight? Get new clothes.  Learned a new instrument?  Set up a concert or video share? Mastered the sewing machine?  Share the product with your family and friends.  Rewards can be big or small. 

Goal setting is so important to self-growth, growth in business, growth in our relationships and so much more.  Teaching our children how to set and achieve goals is a life lesson that will benefit them in more than just academics.  Doing this together as a family will strengthen your bond.  Goal setting as a family also gives an added benefit of built-in accountability partners. 

5 Easy Steps to Socializing Your Home School Kid

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“I am worried about sending my kids back, but I concerned about socialization if I homeschool.”

“I loved the flexibility of homeschooling this last semester, but I am concerned about socializing.”

“I really want to homeschool, but I am concerned about socializing.”

Sound familiar? 

This is actually the number one “concern” I hear when people learn we homeschool.  It honestly makes me laugh – more so now that I know the changes districts across America are making.

When we chose to pull our kid from public school (for so many reasons), we were “concerned” about socializing as well.  This was particularly concerning for a parent of special needs children who need the stream-lined socialization for more than just play.

The fears of the “weird home school kid” label and, worst, it becoming true, were a serious battle for my family.  I did what any data-loving person would do – I calculated all the time he spent “socializing” at traditional public schools.  There is no talking in class (unless a team activity, which was once a week at best). There is no talking in the hallways (too and from PE, lunch, and recess or assemblies).  There was no talking on the bus to and from school.  So, I was left with the 20-minute lunch, 15-minute recess, and 20-minute PE class on average most days.  I added in another 20 minutes of “team activities” for grace.  All in all, my son was “socializing” 90 minutes a day – at best.

From what teachers are telling me, with new COVID-19 measures, children will not be allowed to socialize with those outside their class, dividers will be put up between students at their desks, team projects are out the window, and oh, PE, recess, and lunch will likely be in the same room with the same kids they are not allowed to go within 6-feet of.

Then I considered WHO he was socializing with.  Daily we were informed of bullying (my son was actually bullied by students, teachers, and aides).  Daily he would come home with stories that would break your heart. 

The kids he could hang out with without being bullied, well, their morals were questionable at best.  Parents allowing elementary kids to watch movies like Saw and other horror movies, or who believed kids should not be held accountable for behavior because they are “kids and need to figure things out on their own.”  The lessons he was learning from his peers were not love, kindness, and mercy, but hate, selfishness, and worry.

Weighing the pros and cons, we obviously decided to pull our son.

So, how do we get that 90-minute social activity?  How could we as parents fill the role the state has been doing so mediocrely? Could we do it better? The answer was a resounding YES.

Our son winning the Gold at Florida State Championship

1.       Team Sports: Many parents say they are exhausted between school and the numerous activities they do after soon.  Homeschool actually offered less time “in the books” and more time to have fun.  Our son joined a community team – first flag football and then track and field.  He is held accountable, taught self-discipline, and has so much fun!  He has been a state champion in flag football and in track and field three years running. I addition to some great local teams, check out Special Olympics – for streamlined and special needs kiddos. 

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2.       Play-dates: I don’t know about you, but I love play-dates (even as an adult).  The beauty of homeschool is I get to pick who my child spends his time with.  Gone are the days were every kid in a 30-student classroom has to be invited to every party and play-date.  Now, we got to know who he was spending time with, the values those kids were pouring into each other, and not have to do the obligatory invitations to kids we knew our son did not want to hang out with. Don’t rule out co-ops, small groups, youth groups, and Sunday School.

Community Serve Day making cards for senior citizens

3.       Volunteering: There is so much emphasis in high school to do community service.  A lot of schools now require this to graduate.  But, why do we wait so long to instill that into our children?  Volunteering is so important to the community and developing young hearts into compassionate passionate adults.  Some great places to get involved are your local church, food closets, and community centers.  We love working with senior citizens, writing cards, calling, video chatting!  Our son has now started helping lead the young children at our church in Sunday School activities.  I love it when my son gets to help out our local Rotary club serving meals, helping in supply drives, and more or helping Habitat For Humanity.  See what your community offers, I bet it is more than you think.

Exploring the Florida Cavarns

4.       Field Trips: Our son was lucky enough to go on one to two field trips a year.  Field trips are so important for hands-on learning and socializing.  People are more themselves when not in a traditional classroom.  Since we pulled for home school, my son goes on at least once a month (COVID-19 aside).  There are so many places to go for free and a lot of places have openings for homeschool groups.  For biology and ecology, we took a trip to the Florida Caverns, for history we went to a live re-enactment of the Spanish colonies in Florida.  There are so many possibilities!  Even before homeschool, we would travel somewhere at least once a month just to see the world and new cultures.  These are perfect outings for playdates, other homeschool families to join in on, or just fun for the whole family.

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5.    Extra-curriculars: Just like any kid, homeschool kids need extracurriculars.  Our son has enjoyed learning dance and guitar.  These are great ways to introduce other teachers while also helping encourage friendships to grow in unlikely places.  Many community centers offer these classes for free or cheap. Don’t rule out acting, dance, art. Scouts are a great way to teach volunteerism and socializing.

It is easy to be concerned with socializing your child.  I think we should be concerned about what that looks like regardless of where they go to school.  As the old adage says, bad company corrupts good character.  Homeschool offers an ability to know what is happening in your child’s life, offers more opportunity to grow and learn in a social environment, and allows you the opportunity to invest in the lives of those who hang around your child.  

Whether you homeschool or not, I hope you consider these tips and how they can help your family grow together in love, laughter, and learning.